How to increase the lifespan of MFPs

How to increase the lifespan of MFPs


A multifunction printer scanner copier (MFP) sees heavy use daily in most workplaces. Most MFPs with copying capabilities are rated for at least 1,000 copies each month, with high-end copiers capable of producing up to 50,000. Your printers and photocopiers will wear out sooner if you use them at their maximum capacity or greater. High-volume printers have a slightly longer lifespan than standard office photocopiers since they are constructed with more robust materials, although this is still highly dependent on the user.

If you follow these guidelines on how to increase the lifespan of mfps, you may keep your machine in good working order for many years without having to worry about costly repairs. You may get the latest updates sent straight to your phone with the EskomSePush app. Keep up with Eskom, City Power in Johannesburg, and the City of Cape Town by following their respective social media accounts. To find out more about the best printers for sale in South Africa, or our affordable copier rentals, get in touch with a consultant today. We also offer SME financing options too.

Find the right spot


Copier placement is critical for optimal efficiency. When working with a machine in a confined area, it can be difficult to access the machine for maintenance or operation. Overheating from enclosed spaces is a potential fire danger in the workplace. If you’re buying a copier for a certain location, make sure the space can accommodate the machine’s dimensions by consulting a business consultant. If needed, find a new space.


Keep it clean


When it comes to the longevity of the printer in your business, a little TLC goes a long way. Keep the surfaces and trays of your printer clean by wiping them down frequently, especially if it is located in a dusty area. Wipe away from the device’s ports to prevent dust and debris from entering and causing malfunctions. You should also use the printer’s built-in, automatic cleaning utility to clean the printer’s heads. The tablet-like user interface is another element that requires regular maintenance. The tablet is a common touch point for many people, therefore keeping it clean is important for hygiene.


Stick to the MFP’s capacity


Don’t go beyond your device’s recommended monthly print volume. To determine how many pages per day your office should aim for based on the optimal monthly volume suggested by your printer’s manual, divide the recommended monthly volume by 30. There are times when printing more than the recommended amount is fine, and it won’t damage your printer. But if you regularly go above this threshold by a significant margin, you may want to think about upgrading to a more powerful system.


Regular maintenance is key


Maintaining a regular maintenance routine will keep the printer clean and operational for as long as possible. Keeping the printer clean and using it carefully can extend its life, as will any other preventative measures recommended by the manufacturer. Most MFP user manuals will have precise instructions on how often it needs to be serviced and how to execute regular activities such as cleaning parts.


The easiest approach to ensuring your printer is well-maintained is to set up a contract with a local printer dealer. High-quality toner is delivered on-demand as part of a maintenance plan, as are seasoned technicians, round-the-clock phone support, and the peace of mind that comes from knowing your machine will always function properly.


Maintenance plans reduce the issues of cheap supplies, faulty parts, or getting stranded with a dead equipment. Get a maintenance contract from your copier dealer at the time of purchase.


Without a maintenance plan, you’re on your own to track down and buy expensive toner as needed, and if the machine breaks down or has other issues, you’ll have a hard time tracking down service specialists.


Update the software


It goes without saying that your printer’s performance will suffer if it’s using an outdated version of the driver software. There is a correlation between the driver and printer utilities, both of which are affected by the frequency of software updates. Running the most recent software update allows for lower costs, higher print quality, the ability to handle larger loads, and security against hackers.


Handle problems with care


One of the most common and irritating problems with printing is paper jams. When we are dead set on ripping the paper out of the printer, the situation just worsens. As with anything else, misuse will lead to deterioration. If you’re having difficulties with your equipment, don’t try to figure out how to fix the paper jam on your own; instead, consult the instructions. A technician can be reached at any time if the issue persists; all it takes is a call. Always check the owner’s handbook before doing anything, avoid using harsh chemicals, and get help if you ever feel stuck. Although multifunction printers are rather sturdy, they still require proper care to perform well.


Best practices to treat your machine include:


  • Doors and trays are closed softly.
  • Not hammering the device or user interface
  • Pull the plug out slowly and carefully.
  • Securely insert the paper in the trays into the feed guides.
  • To preserve drums for a long period of time, shade them from the sun.
  • Keep your paper supplies in a dry location. Unnecessary paper jams can be caused by damp paper.
  • Avoid using low-quality materials.