A Guide to the Different Types of Photocopiers

Are you struggling with deciding what type of photocopier you need? We have all the information you need in this guide to the different types of photocopiers

The photocopy machine is one of those office automation appliances that businesses simply cannot do without. These machines are well-known for their many benefits as well as the fact that they can just do so much. One machine not only has the power to make monotone or colour copies but it can also generally scan, print those scans, and even send faxes.


These machines are indispensable in the office and over the years these nifty machines have undergone numerous developments, which have both improved the quality of the systems while also making them more versatile in the various tasks that they are able to perform.

When selecting your photocopier, you need to make sure that the one you choose perfectly complements your requirements, because just selecting any old copier is not going to give you the kind of results that you are looking for.

The different types of photocopy machines are not just based on the size of the prints that they are able to create or the functions that they have available, but they are also categorised according to the type of prints they can create. You may get the latest updates sent straight to your phone with the EskomSePush app. Keep up with Eskom, City Power in Johannesburg, and the City of Cape Town by following their respective social media accounts. To find out more about the best printers for sale in South Africa, or our affordable copier rentals, get in touch with a consultant today. We also offer SME financing options too.

The 8 Types of Photocopiers


Whether you are looking for a copier to hire or to buy, you will find that you have numerous options to look at. While compiling a list of possible candidates, it is important to select the machine that is able to provide you with the functions and options you need, such as scanning, faxing and printing, paper size, and the colours that you will have available to you.

Once you have a list of things that you need, one of these copiers should meet your needs.


  1. Black and White (Mono Copiers)

Not every company, or person for that matter since photocopiers are not just used in the office, need a copier that can print high definition colour prints. Black and white printers were once the only kind of printer you could buy but today you have the option of printing either in colour or in monotones.

Mono copiers are a great option because they are generally a lot cheaper than the colour variety and while they might only be able to print in black and white if they have the scanning option, they should be able to at least scan in colour.

And although the copier is only printing in one colour, the quality of the print is still exceptional.


  1. Colour Copiers

The standard type of copier for most companies, a colour copier is preferred as the more versatile device as it is ideal for those occasions when you do need to print something in colour.

Colour photocopiers are generally more expensive than mono copiers, both when buying or hiring the office appliance, and when it comes to replacing the ink. Just like the many other copiers on the market, these are also generally multifunctional.


  1. Office Copiers

Not all printers are suitable for the office and not all are easily used within the home. When you need an office photocopier, you are likely going to need a larger machine than you’d have at home and you are also going to have more functions.

Office copiers are designed to stand on the floor and they are designed to print high volumes of papers in a matter of minutes. Some copiers also have additional features which allow you to sort through your prints, have them punched with holes for filing, or have them stapled. These printers can also be fitted with certain software, which will make the printer more suitable for certain environments as their functions can be customised.


  1. Multifunctional Copiers

Although most copiers these days are multifunctional, there is still a number of copiers that are specifically made to be multifunctional. Multifunctional copiers are able to print, scan and fax, which allows them to take over certain other office application functions, and this, in turn, means you don’t have to have other, similar appliances in your office.


  1. Network Copiers

When you are looking for a way to connect all of your computers and other devices such as tablets to the copier, then what you need is a networked photocopier. These office appliances allow for wireless connectivity, and anyone with a password and profile can then use the machine. Furthermore, the copier can be monitored so that you can see who uses it the most and how many prints it does in a day.


  1. A3 Copiers

There are some industries that do a lot of A3 printing, and if your company is in one of these industries then it is sometimes best to buy this type of copier right from the start instead of struggling with the desktop printer that might only be able to give you A4 copies. A3 copiers are ideal for printing things like posters, spreadsheets and all sorts of other marketing materials.


  1. Desktop Copiers

These machines are designed, quite literally, to fit neatly on your desk. They are most commonly used in the home, given the fact that they are so small and generally aren’t meant to print hundreds of papers each day. These types of printers are also normally only capable of printing A4 sized papers. Modern desktop copiers can print in both colour and black and white, with the settings easily changed on the computer or tablet device.


  1. Digital Copiers

Although you can still buy analogue copiers, for the most part, digital photocopiers have replaced the outdated and often trouble analogue machines. The digital photocopier is able to handle larger printing jobs and they are designed to have various multifunctional capabilities. Often, digital photocopiers are called multifunctional printers, simply because they have the same functions.

To buy or hire a new photocopier, you can contact us. One of our consultants will be able to assist you in finding the right copier for your needs, no matter how unique they are.