How to Extend the Life of your Office Equipment


Setting up your workplace with all the necessary equipment isn’t cheap. You want to make sure that you not only buy high-quality equipment, but also know how to properly care for these machines so that it will endure for a long time. Toshiba Tech handles all office equipment requirements and services, but we’d also like to provide you with a short list of easy ways to spot problems and extend the life of any machines you already use personally or at your workplace.

A lot of people utilise printers, scanners, copiers, and multi-function devices. And we know it can be challenging to keep these machines in good shape and prevent irritating breakdowns because of the dozens of people that use them every day. If you know how to take care of your equipment, you can prevent equipment problems from interfering with office operations as usual.

There are many easy ways to avoid your equipment from breaking down, but regular maintenance inspections are crucial to maintaining your devices’ maximum efficiency.

Always keep these guidelines in mind on how to extend the life of your office equipment and save money, regardless of its cost or value to your business or employees:

how to extend the life of your office equipment

How to save money with office equipment


Keep your equipment tidy


Machines should always be kept pristine and dust-free. Always maintain your machines properly. The manufacturer may have given you care instructions that will teach you how to do it. Use the proper cleaning supplies to prevent harm to delicate elements, like screens, buttons, and electrical components. When in doubt, get in touch with an expert! The life of your machines will definitely be extended by proper and regular cleaning.


Give careful consideration to where you position machines


Keep your equipment in a place where it won’t be as likely to be impacted by things like temperature and sunlight. For instance, it’s best to keep copiers, scanners, and printers out of direct sunlight.

By keeping machines away from break rooms and other areas where food and drink could find their way onto the machine, you can reduce the likelihood of spills. To prevent harm to your hardware and hard drive, be careful to shut it down properly by switching it off rather than simply turning off your computer. In order to prevent damage to your printer or copier equipment from load shedding throughout the night, turn off and unplug your copier on a daily basis.


Consistently look for minor flaws and remedies


Always examine your machines for any little repairs or flaws. These are typically made up of loosened screws, damaged seals, misplaced covers, etc. Even while these fixes may seem minor, they might still result in more serious harm. As a unique piece of advice, make sure a machine is free of factory or manufacturer defects before and after purchasing it. Not only will this guarantee that your device is fully functional, but it will also prevent you from later dealing with more serious issues like needing to buy a new printer.


Adhere to usage instructions in manuals


Following the manufacturer’s instructions will prevent potential risks and dangers from harmful chemicals, fire, and other hazards, as well as enable a person to use a machine or piece of equipment effectively. These manuals frequently go into great depth regarding minor maintenance procedures for each piece of equipment.


Comply with necessary inspection and upkeep


Even though you wish to avoid incurring further expenses, some equipment occasionally needs professional assistance. It’s preferable to hire a professional than risk damaging your equipment beyond repair.


Need assistance managing your printing hardware?


We are a major supplier of cutting-edge products and services for the software and document management sectors. Most of the time, it’s preferable to meet down with one of our business systems analysts to review your expenses and present a total cost of ownership for your current equipment, and if possible, discuss a new solution that can help you save a lot of money. Contact us to learn more about what we have to offer and how you may enhance your regular business operations.

To find out more about the best printers for sale in South Africa, or our affordable copier rentals, get in touch with a consultant today. We also offer SME financing options too.