Off-Site Shredding Services
Secure, Simple, Sorted: Secure Document Destruction
In the dynamic business environment of Gauteng, where Johannesburg and Pretoria drive South Africa’s economic engine, maintaining data security is paramount. Toshiba Tech, a leading provider of office automation solutions with over two decades of experience, extends its commitment to efficiency and reliability with professional off-site shredding services.
Designed for SMEs, corporates, and public sector clients across Sandton, Midrand, and Centurion, our services ensure compliant destruction of sensitive documents, mitigating risks in a landscape where South Africa recorded 369,600 data breaches in 2025, half involving leaked passwords. With average breach costs dropping to R44.1 million in 2025—yet still a significant burden, especially in the financial sector at R70.2 million—our tailored off-site shredding safeguards your operations while aligning with the Protection of Personal Information Act (POPIA).
As a trusted partner in office technology, Toshiba Tech emphasises proactive support and long-term value, integrating shredding seamlessly with our copier and printer ecosystems for comprehensive document management. We also offer drop-off shredding services.
Understanding Off-Site Shredding: A Strategic Solution for Document Security
Off-site shredding refers to the secure collection, transportation, and destruction of confidential paper-based materials at a specialised, controlled facility rather than at the client’s location. This method employs industrial-grade equipment to process high volumes efficiently, producing uniform particle sizes that render information irretrievable—typically cross-cut shreds of 4mm x 40mm for standard security or micro-cut at 2mm x 15mm for enhanced protection levels.
In Gauteng’s high-density urban settings, where space constraints and traffic logistics complicate on-site options, off-site shredding excels by leveraging dedicated plants equipped with surveillance, access controls, and chain-of-custody protocols. The process complies with international standards like DIN 66399, ensuring particles cannot be reconstructed, which is critical as physical document mishandling contributes to 25% of breaches amid South Africa’s status as the top ransomware target, facing 40% of regional attacks.
Key Benefits of Off-Site Shredding for Gauteng Enterprises
Adopting off-site shredding yields substantial operational and financial advantages, particularly in Gauteng’s competitive markets. It enables scalable handling of bulk disposals—ideal for end-of-year audits or office relocations—without the need for costly mobile units, potentially reducing expenses by 30-50% for volumes exceeding 500kg compared to in-house methods.
Compliance is streamlined: Our services generate verifiable certificates of destruction, essential under POPIA’s mandatory breach reporting via the April 2025 e-Services Portal, helping avoid fines up to R10 million or reputational harm. Environmentally, 100% of shredded material is recycled into new paper products, supporting South Africa’s National Environmental Management: Waste Act and diverting waste from landfills in line with our sustainability ethos.
Businesses report up to 20% improved efficiency in records management post-implementation, freeing resources for growth while enhancing stakeholder trust in an era of escalating cyber threats, with breach reports tripling to over 1,700 incidents by 2023 and continuing upward in 2025.
How Toshiba Tech's Off-Site Shredding Process Works
Our streamlined process is engineered for precision and transparency, minimising disruption for Gauteng clients.
- Needs Assessment and Quoting: We evaluate your document volume and sensitivity via a no-obligation consultation, providing competitive quotes starting from R1,500 per collection, inclusive of bins and certification.
- Secure On-Site Storage: Lockable consoles or wheeled bins (120L-240L capacities) are delivered, featuring tamper-evident seals and RFID tracking for ongoing security.
- Coordinated Collection: Scheduled pickups by certified, uniformed teams include dual verification, sealed transit in GPS-monitored vehicles, and real-time logging to maintain chain of custody.
- Facility-Based Destruction: At our secure Johannesburg-area plant, materials undergo automated feeding into high-capacity shredders, with optional witnessed sessions. Post-shredding, output is baled for immediate recycling.
- Verification and Reporting: Clients receive a detailed digital report with timestamps, weights, and compliance attestations, integrable with your records system.
This end-to-end approach ensures turnaround within 48 hours, with flexible scheduling for one-off purges or recurring contracts.
Toshiba Tech's Dedication to POPIA Compliance and Excellence
At Toshiba Tech, our corporate ethos centres on fostering enduring partnerships through reliable, innovative solutions that prioritise client success. As a Level 1 B-BBEE contributor, we uphold ethical standards, including rigorous staff vetting and adherence to ISO 27001-inspired security protocols. Our shredding services fully align with POPIA’s data minimisation and destruction principles, incorporating encrypted transport and audited facilities to fortify your defences against the 2025 surge in supply-chain-linked breaches.
We extend this commitment with value-added integrations, such as bundling shredding with our Toshiba multifunction printers for hybrid digital-physical workflows.
FAQ's
Off-site shredding involves transporting documents to a secure facility for destruction, ideal for high-volume or space-limited environments in areas like Midrand, where on-site access is challenging.
It provides chain-of-custody documentation and destruction certificates, meeting POPIA’s secure disposal requirements and supporting mandatory breach reporting through the 2025 e-Services Portal.
Features encompass RFID-tracked bins, CCTV-monitored transport, micro-cut shredding to DIN 66399 standards, and vetted personnel, reducing risks in Gauteng’s high-threat landscape.
Yes, our industrial shredders process staples, paper clips, and credit cards, with separate streams for non-paper items to maintain efficiency and recycling integrity.
Rates start at R1,500 per collection, with discounts for recurring schedules or volumes over 500kg; quotes are customised based on your specific needs.
Our process achieves 100% recycling of shredded materials, complying with South Africa’s waste management regulations and minimising landfill contributions.
Collections are scheduled flexibly, with destruction and certification completed within 48 hours, ensuring prompt compliance for busy Gauteng enterprises.
Yes, clients can opt for on-site witnessing at our facility during destruction, providing direct oversight for highly sensitive materials.