Streamlining Workflow with Cost-Effective Eco-Printers
The complex management of the myriad work processes required to maintain efficient levels of output and productivity relies heavily on the creation of a streamlined workflow.
While most companies have increasingly digitized their various work processes, the manual creation of documentation and record-keeping is nonetheless an intrinsic part of day-to-day business management. In these instances, it is vital to invest in efficient, versatile, and intelligently designed technology that provides for an integrated workflow system and which allows various work teams to complete their tasks in a swift and ordered manner.
Added to this, it is becoming increasingly important for companies to monitor their environmental footprint and manage the use of various materials in a way that is ecologically sustainable. This factor has the added benefit of being a useful means for companies to decrease their overheads.
In this article, we examine the ways in which an eco printer, such as the e-Studio 4508LP from Toshiba, can be used as an integral component of a streamlined and productive workflow.
What are the benefits of using eco-printers?
Eco printers allow for greater cost-effectiveness on the micro-level
The manual printing aspects of business projects can be intricate and involved processes that often lead to high levels of wastage when using inefficiently designed printing machines.
The ability to reuse paper, create double-printed documents, and avoid problems like double stuffing or printer ink malfunctions contributes greatly to the overall efficiency of an organisation’s workflow management while minimising unnecessary costs to the company.
To this end, the hybrid e-Studio 4508LP printer from Toshiba is a multifunctional printer that has been designed with a number of enhanced cost-saving and efficiency-enhancing features.
The eco printer is equipped with erasable blue toner which means that paper can be reused, allowing offices to significantly cut down on paper wastage in the event of document amendments or error changes.
This function further allows users to select from a variety of finishing options so that documents can be correctly printed at the first attempt without the need to make costly modifications by reprinting high-volume documents in order to rectify their appearance.
This inbuilt erasing function is designed for ease of use and swift execution, and once the blue toner has been erased the sheets can be freshly used for reprinting.
This high functional printer can also be coupled with an advanced erasing unit that conveniently re-categorises the paper into the reusable and non-reusable sections.
This optional e-STUDIO rd301 add-on also has the highly beneficial ability to digitise the existing printed documents which you wish to re-print for convenient digital archiving.
This process is an immense time-saving benefit to your entire organisation, and the ability to operate both paper and paperless functions in tandem allow for information to be stored and disseminated in ways that best suit your requirements.
As such, there are situations in which the use of paper-based information is required while the need to redistribute or store this same information for later use or broader dissemination is also vital for record-keeping and for general memos and updates.
The ability to have this information digitised quickly and efficiently relieves your team of laborious data capturing processes and frees up your workforce to dedicate time to more pressing tasks.
This advanced digitisation function coupled with the ability to erase and re-print documents contributes immensely to a streamlined and efficient organisational workflow.
The use of an eco printer enhances workflow by eliminating inefficient tasks
One of the most important aspects of creating an efficient workflow process is the ability to effectively reduce inefficient or redundant tasks.
Time and again it has been shown that organisations that successfully reduce the time wasted on multiple smaller applications improve both their short-term productivity as well as their long-term growth.
This latter effect is a result of a greater ability for organisations to maintain a competitive advantage and to remain flexible in their response to market changes, thanks to a workforce that is not overwhelmed by smaller, inefficient tasks.
As part of Toshiba’s advanced technology built into its eco printer, the e-BRIDGE Next controller system allows the device to adapt to document workflows, thereby boosting productivity.
Added to this, the aforementioned ability to digitise documents as well as erase and re-print existing paper means that laborious archiving and data capturing tasks are reduced or eliminated from daily work schedules.
Reducing the necessity for these menial tasks allows your employees to focus on the aspects of their work that are more important to the organisation’s overall output while increasing employee satisfaction by allowing them more time to focus on the work functions that excite and motivate them as individuals.
The use of an eco printer significantly reduces the environmental footprint of your organisation
In the current global climate, it has become more important than ever for businesses and organisations to reduce their environmental footprint and monitor their use of degradable and non-degradable resources.
Limiting paper wastage is an important aspect of creating a sustainable workflow. And with that, monitoring the wastage of resources has the concomitant benefit of reducing organisational overheads and general costs.
The eco Toshiba printer is designed with the understanding that even in our modern digitized economic environment, an entirely paperless organisation is not possible.
Therefore, reducing paper wastage can often result in the difficulty of impacting workflows by limiting the number of necessary paper-based applications that can be reasonably achieved.
To this end, the smart design of the Toshiba printer allows for significant reductions in paper usage without restricting the applications and work tasks for which paper-based activities and functions are required.
The ability to reuse paper, erase blue ink, and digitise printed documents result in a highly efficient paper usage system and the ability to archive valuable information in a variety of different ways.
As such, up to 80% of your existing paper supplies can be saved using pages that are reprinted multiple times.
This means that a typical year’s supply of paper could last you many more years, greatly reducing your company’s footprint and your expenditure on these typically costly paper supplies.