The Benefits of an MFP

They give all of the basic document solutions in a compact, easy-to-use format for most modern offices.

It’s no longer only about the quality of your black-and-white documents, it’s about combining all of your printing requirements into one device.

4 Reasons to Invest in an MFP

Having a multifunction printer in the office has numerous benefits Here are four MFP advantages that are sometimes neglected yet have a significant impact on how smoothly an office runs.

Document Management Benefits from a Multifunction Printer

By centralising all of an organisation’s printing infrastructure – both physically and digitally – a multifunction printer simplifies document management.

While a multifunction printer can print, scan, copy, and fax from one device, the majority of models on the market also have advanced software that allows any wireless or mobile device to control the printer.

Mobile printing is becoming more desired as the number of mobile devices in the workplace grows.

In other words, users can utilise a single interface to design and print a document.

This feature has the potential to transform an office into a productivity machine.

This consolidation, on the other hand, opens up various possibilities for tightening an organization’s document management systems.

Maintaining visibility, security, and compliance can be as simple as making the multifunction printer the hub through which all papers travel.

It also makes it easier to create standardising procedures to help with office organisation.

They Make It Easier to Manage the Print Environment

When all printing activities take place on the same network, controlling the print environment becomes considerably easier.

Access control and tracking, like document management, are made easy when only one device is used.

Controlling the print environment improves security while also lowering printing expenses.

It prevents unauthorised printing, whether it’s from one of the 78% of employees who print personal material at work or from someone stealing confidential data.

Similarly, firms subject to privacy requirements such as POPIA may discover that a single device in a secure location is far more effective (and compliant!) than several devices in separate offices.

Multifunction printers save overall office costs

Multifunction printers are clever not only because they take up less space, but also because they use fewer resources.

Utilities

Because fewer devices are running, a multifunction printer results in a cheaper electricity expenditure.

Similarly, many professional multifunction printers now receive Energy Star ratings, indicating that they are 40 – 55 % more energy-efficient than non-certified ones.

Consumables

Over the course of their lives, multifunction printers save money on paper, ink cartridges, and other consumables.

Part of this is due to the fact that multifunction printers allow digitising documents and converting them to other relevant digital formats easier.

Thanks to enhanced print environment control, firms are no longer grossly underestimating their printing expenses.

Maintenance

Maintaining a single universal machine is easier than maintaining multiple specialised ones.

Similarly, because multifunction printers are so abundant, spare parts are easier to get by and thus less expensive.

Users only need to become familiar with one interface.

Multifunction printers are known for being simple to use, which increases efficiency by requiring users to learn only one interface.

Users may grasp a basic interface and unlock all of their printing, scanning, and copying needs in a single motion using intuitive color touchscreens and simple navigation devices.

This is a significant benefit over other powerful but specialised printers in the normal modern office where documents must keep flowing.

Integrating software that standardises the interface across devices has the same effect as upgrading the printer’s capabilities.

Employees spend less time studying interfaces and more time on the processes that keep the firm running when they just have to learn one.

The Best Multifunction Printer for Your Business

There are many different multifunction printers on the market, each with a different set of features, making the decision difficult.

The correct choice, on the other hand, can turn a print environment into a productivity powerhouse.

Multifunction printers are ideal for offices with a variety of printing requirements.

They combine efficiency and ease of use to deliver all of the capabilities that a modern office requires.

Multifunction printers are essential for the productivity of an office thanks to advanced capabilities like network connectivity.

Let us use our experience with office technology solutions to improve your productivity.